Pay without a bill

Sending a payment to a vendor without creating a bill first is easy with Bill.com! You can even add your vendor's bank account during this process to make the payment electronically.

This feature is available to Administrator Users and custom roles with "edit bill" and "pay unassigned bills" permissions.

If you are looking to pay an actual bill for a vendor, please check out the article listed at the bottom of this page.

• From the Payments Out page
• From the Vendor record
• Things to know

From the Payments Out page

1. On the Payments Out tab from the navigation menu, select Pay a vendor
   
2. Select an existing vendor or select Add new vendor
   • Existing vendor: default payment method will be current payment method for vendor
3. Enter additional vendor details if necessary
4. Enter Payment Amount
5. Edit the Process Date if needed
6. Select an account to pay from
7. Turn on Set up Electronic Payments to set up electronic payments for a check vendor or skip to step 10
8. Add vendor's bank account
   • We will send a test deposit of a penny to verify the bank account can receive payments
   • For the first payment after manually adding a vendor's bank account, the earliest process date that can be selected is 2 business days after the date the bank was added. This is to ensure the test deposit completes successfully.
9. Select Review & pay
   
   
10. Select Send payment

From the Vendor record

1. Select Pay vendor on the vendor's record
   
   
2. Enter Payment Amount
3. Edit the Process Date if needed
4. Select an account to pay from
5. Enter additional payment information if necessary
6. Turn on Set Up Electronic payments if wanting to pay the vendor electronically or skip to step 8
   
   
7. Add vendor's bank account
   • We will send a test deposit of a penny to verify the bank account can receive payments
   • For the first payment after manually adding a vendor's bank account, the earliest process date that can be selected is 2 business days after the date the bank was added. This is to ensure the test deposit completes successfully.
8. Select Review & pay
9. Select Send payment

Things to know

• A bill is created in the background and associated to the payment
  • This auto-created bill will not be editable
  • If the payment is voided, the auto-created bill associated to the payment will be deleted
• If there is an approval policy in place, the Pay a Vendor feature will not be available if the amount of the payment violates the approval policy
• If syncing with an accounting system, both the bill and the payment will sync
  • The bill will sync to uncategorized expense
    • If the bill needs to be coded to an expense, edit the bill in the accounting system
  • The payment will sync to the general ledger account for the bank account designated under sync preferences
• For the first payment after manually adding a vendor's bank account, the earliest process date that can be selected is 2 business days after the date the bank was added. This is to ensure the test deposit completes successfully.