Auto-Pay for vendors

Auto-Pay lets you setup automatic payments on all bills for a vendor, or just recurring bills. Administrator users who are bank authorized can setup Auto-Pay.

Note: You must upgrade your subscription-free basic account to use this feature.


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Set up Auto-Pay for a vendor

  1. Select Vendors in the navigation menu
  2. Select the Vendor name to set up Auto-Pay for
  3. Select More actions then Edit Vendor
  4. Toggle Auto-Pay Setup to On
  5. Enter the maximum amount to be paid
    • Maximum payment amount is the total amount that will be paid for each individual bill
    • By default, the amount is set to pay entire bill amount
  6. Enter number of banking days before due date to Process Payment
    • This is when the payment will be debited from the bank account, not when the payment will arrive to the vendor
    • If you enter 0, the payment will debit from the bank account on the due date of the bill
    • Maximum allowed is 60, minimum allowed is 0
  7. Select the bank account to make the payment from
  8. Select Save

Set up Auto-Pay for a recurring bill

If you have a recurring monthly, quarterly, or annual bill, you can set automatic payments for them.

Select the Set up automatic payments box and select a payment account when you schedule your recurring bills if you'd like payments automatically scheduled for those bills.

Note: You can't add approvers to a recurring bill if you select automatic payments


Turn off Auto-Pay for a vendor

  1. Select Vendors in the navigation menu
  2. Select the vendor name
  3. Select More actions then Edit Vendor
  4. Toggle Auto-Pay Setup to Off
  5. Select Save

Things to know

  • Multi-Currency isn't supported with Auto-Pay, however International vendors paid in USD can be setup for Auto-Pay.
  • If your approval workflow and approver settings are that all bills need to be fully approved before they can be paid, Auto-Pay won't run on a bill that hasn't been fully approved
    • When you create a bill for a vendor on Auto-Pay, and assign approvers, we send an email to all administrator users and any assigned approvers/members of assigned approver groups letting them know approval is needed before the bill(s) will be auto paid. The email will show by what date the bill(s) needs approval to prevent the cancelation of the scheduled Auto-Pay.
    • If the Auto-Pay is canceled due to lack of approval, all admins will receive a notification of the canceled payments, and you'll need to reschedule payments as Auto-Pay will not run once the bill(s) is approved.
  • Auto-Pay will run on unpaid bills with no previous payments (including voided or canceled payments) up to the maximum amount
  • Vendor credits are considered a payment and Auto-Pay won't run
  • If a vendor has multiple unpaid bills due (or past due), the payment for those invoices will be grouped together into one charge
  • If a bill is past due when Auto-Pay is enabled, or when the invoice is created, the payment will be debited from the bank account on the next business day
  • If the process date is a holiday or weekend, the payment will be initiated on the next business day
    • Auto-Pay only counts banking days when calculating process dates
  • When creating a bill that meets the Process Payment field for payment to schedule same-day, Auto-Pay will trigger about an hour after bill creation
  • When you create a bill via the import tool with the field "Auto Pay Setup" set to No, the bill will be created with autopay disabled